About the position
The position is responsible for performing a variety of general administrative and office operations support activities. This includes serving as the office receptionist, greeting visitors, determining the nature of their business, and notifying the appropriate staff member while ensuring that office security measures are followed correctly. The role also involves preparing routine correspondence, office forms, and other business-related documents, as well as performing data entry and retrieval functions. Additionally, the position handles incoming and outgoing mail and interoffice communications, may perform office supply inventory and replenishment services, and may arrange meetings and conferences while maintaining calendars and making travel reservations. The individual must understand and observe all safety procedures and practices to prevent injury to themselves or co-workers, attend periodic safety meetings as required, and may recommend changes to improve safety procedures. Other duties may be assigned as necessary.
Responsibilities
- Serve as office receptionist, greet visitors, and notify appropriate staff members while ensuring office security measures are followed.
- Prepare routine correspondence, office forms, and other business-related documents.
- Perform data entry and retrieval functions.
- Handle incoming and outgoing mail and interoffice communications.
- Perform office supply inventory and replenishment services.
- Arrange meetings and conferences, maintain calendars, and make travel reservations.
- Understand and observe all safety procedures and practices to prevent injury.
- Attend periodic safety meetings and recommend changes to improve safety procedures.
Requirements
- High school diploma or General Education Degree (GED).
- One (1) year of administrative or related experience, or an equivalent combination of education and experience.
Nice-to-haves
- Customer service skills
- Good verbal and written communication skills
- Ability to apply common sense understanding to carry out written or oral instructions
- Proficiency in Microsoft Office Suite.
