Pye-Barker Fire & Safety - Wichita, KS
posted 3 months ago
Make a difference, protect lives, and achieve your dreams by building your career with Pye-Barker Fire & Safety, LLC, the industry-leading fire, life safety, and security company. The Office Administrator position is crucial for the smooth operation of the organization, performing a variety of clerical, recordkeeping, and customer service tasks. This role provides administrative and clerical support to an assigned location, department, and/or unit, ensuring that all operations run efficiently and effectively. In this position, you will be responsible for greeting and directing clients and visitors, answering phone calls and emails promptly, and managing the company telecommunications network. You will also be tasked with making appointments and referrals, managing data in spreadsheets and reports, and creating and maintaining office-related records. Your role will involve performing data entry and filing tasks for accounts payable, purchase orders, and equipment inventory, while maintaining the integrity and confidentiality of sensitive employee or departmental files. Additionally, you will receive, record, and distribute packages and mail, manage key vendor accounts, supply inventory, and submit invoices for payment. Compiling budget data and maintaining financial records as requested will also be part of your responsibilities. You will prepare reports for mailings, meetings, and other correspondence, assist with projects and event support, and provide assistance to other departments as needed. Customer relations and contract creation will also fall under your purview, along with managing all branch Fire Alarm invoicing and performing other duties assigned by management.