Office Administrator

$33,000 - $33,000/Yr

Your Home Sold Guaranteed Realty - Killeen, TX

Full-time - Entry Level

Onsite - Killeen, TX

Real Estate

About the position

We are seeking a highly organized and efficient Real Estate Office Administrator to join our dynamic team. The ideal candidate will manage the daily operations of our real estate office, ensuring smooth workflow and providing exceptional support to our agents, clients, and management team. This role requires a proactive individual with strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The Office Administrator will play a crucial role in maintaining the office's operational efficiency and supporting the overall success of the team. In this position, you will monitor office activities, including day-to-day operations, assisting administrative assistants in multiple departments, and operational data collecting and reporting. You will streamline office systems, including organizing filing systems, ordering office supplies, maintaining office equipment, scheduling team member meetings, and verifying that workflow processes are being followed. Adhering to office policies and reflecting our company's high standards of professionalism is essential. You will compile data and report on company performance, collaborating with other leadership team members to solve problems and increase efficiency to support company growth. Communication with third-party vendors, contractors, service providers, and customers will be a key part of your responsibilities, as you will represent our organization in these interactions. Additionally, you will onboard and train new administrative staff and perform additional human resources and office administration duties as needed.

Responsibilities

• Monitor office activities, including day-to-day operations, assisting administrative assistants in multiple departments, and operational data collecting and reporting.
• Streamline office systems, including organizing filing systems, ordering office supplies, maintaining office equipment, scheduling team member meetings, and verifying workflow processes are being followed.
• Adhere to office policies and reflect our company's high standards of professionalism.
• Compile data and report on company performance.
• Collaborate with other leadership team members to solve problems and increase efficiency to support company growth.
• Communicate with third-party vendors, contractors, service providers, and customers as a representative of our organization.
• Onboard and train new administrative staff.
• Perform additional human resources and office administration duties as needed.

Requirements

• Comfortable meeting deadlines and handling confidential information.
• Experience using Microsoft Office/Google Suite.
• Experience with Salesforce or other CRM systems.
• 2+ years of office experience is strongly preferred.
• Excellent time management, problem-solving, and communication skills.
• 2+ years of experience in real estate or a related field is strongly preferred.
• Results-driven, high level of self-accountability.
• High level of professionalism.
• Available to work in an office Monday through Friday and willing to attend to emergency situations after hours on occasion.
• Display a people-oriented, positive, and customer-focused attitude and excellent verbal and written communication skills.
• Be a team player who thrives working with a tight-knit company where their activities directly affect the bottom line.