Office Administrator

$41,725 - $41,725/Yr

Tiger Tennis and Fitness - West Caldwell, NJ

Part-time,Full-time - Entry Level

West Caldwell, NJ

About the position

We are seeking a highly organized and detail-oriented Tennis Club Administrator to manage club operations at two locations. This role involves providing administrative and bookkeeping support, ensuring smooth daily activities, and maintaining a positive and proactive work environment.

Responsibilities

• Maintain and organize files, both physical and electronic, ensuring easy access to important documents.
• Manage the cash reconciliation and deposit process.
• Handle contract management, including generating and mailing contracts, applying payments, record keeping, follow-up, and status updates.
• Maintain the membership roster and ensure payment from members of the tennis and health club.
• Manage the coupon process.
• Conduct weekly inventory at two clubs, including maintenance supplies, vending supplies, and marketing collateral, and place periodic supply orders.
• Oversee club maintenance to ensure a high level of cleanliness and organization throughout the clubs.
• Ensure that front desk personnel conduct daily walk-throughs inside and outside of the club and report on any maintenance issues requiring attention.
• Ensure the safety of Members, Guests, and Team.
• Handle other issues that arise from time to time.
• Manage staffing and payroll after the first season.

Requirements

• Proven experience in administrative roles is preferred.
• Proficient in Microsoft Excel, Word, and QuickBooks (bookkeeping skills are a plus).
• Attention to detail for accurate documentation.
• Excellent problem-solving and follow-up skills.
• Exceptional phone etiquette with a friendly demeanor when interacting with clients and colleagues.