Office Administrator

$52,832 - $55,099/Yr

South Coast Mission Pharmacy - Laguna Beach, CA

Part-time,Full-time - Entry Level

Laguna Beach, CA

About the position

The Office Administrator at South Coast Mission Pharmacy plays a crucial role in ensuring the smooth operation of the office. This position involves managing office supplies, supervising staff, and maintaining both physical and digital files. The ideal candidate will be highly organized, possess excellent communication skills, and be able to multitask effectively in a fast-paced pharmacy environment.

Responsibilities

• Assist with managing and maintaining office supplies and inventory
• Assist with training development and implementation for new employees
• Supervise and provide guidance to staff
• Maintain and organize files, both physical and digital
• Handle vendor management, including ordering supplies and managing relationships
• Oversee office budget and expenses
• Ensure phone etiquette is maintained by all staff members
• Manage third party billing contracts
• Create and implement Standard Operating Procedures (SOPs)
• Take inbound calls
• Create systems with the pharmacists in the pharmacy software system
• Handle insurance billing
• Help establish and implement workflow

Requirements

• Proficient in QuickBooks or similar accounting software
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks effectively
• Detail-oriented with a high level of accuracy
• Proven experience in office management or related field
• Ability to effectively manage a team

Benefits

• 401(k)
• Paid time off