Office Administrator

$28,080 - $31,200/Yr

Genesis Aviation - Arlington, TX

Full-time - Entry Level

Arlington, TX

Educational Services

About the position

We are seeking a detail-oriented Office Administrator to join our team at Genesis Aviation Inc., operating as Genesis Flight School in Arlington, TX. The ideal candidate will be responsible for overseeing office operations and providing administrative support to ensure efficiency and effectiveness within the workplace. This role is crucial in maintaining a well-organized office environment and facilitating smooth communication among staff members. The Office Administrator will play a key role in managing various administrative tasks, ensuring that the office runs smoothly and efficiently. In this position, the Office Administrator will supervise office staff and delegate tasks accordingly, ensuring that all team members are effectively contributing to the office's goals. The role requires managing incoming calls with professionalism and excellent phone etiquette, as well as coordinating and managing calendars, appointments, and meetings for the team. The Office Administrator will utilize QuickBooks for financial record-keeping and reporting, handle vendor relationships, and manage the office supplies inventory to ensure that all necessary materials are available for staff use. Additionally, the Office Administrator will perform clerical duties such as filing, data entry, and document preparation. This role also involves assisting with payroll processing and basic human resources tasks, which are essential for maintaining employee satisfaction and compliance with company policies. The ability to efficiently manage schedules and appointments for staff members is critical to the success of this position, as it directly impacts the productivity of the entire office.

Responsibilities

• Supervise office staff and delegate tasks accordingly
• Manage incoming calls with professionalism and excellent phone etiquette
• Coordinate and manage calendars, appointments, and meetings
• Utilize QuickBooks for financial record-keeping and reporting
• Handle vendor relationships and manage office supplies inventory
• Perform clerical duties such as filing, data entry, and document preparation
• Assist with payroll processing and basic human resources tasks
• Efficiently manage schedules and appointments for staff members

Requirements

• Proven experience in office administration or related field
• Proficiency in QuickBooks, Microsoft Office Suite, and other relevant software applications
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent communication skills and attention to detail
• Knowledge of payroll processes and basic human resources functions
• Ability to multitask and work well under pressure
• Experience in schedule management is preferred