Office Administrator

$52,000 - $52,000/Yr

Unclassified - Portland, OR

Part-time - Mid Level

Portland, OR

About the position

As the Office Administrator at The Gan Preschool, you will play a crucial role in ensuring the smooth operation of our daily activities. This position is part-time and offers a competitive salary of $25 per hour. You will be the face of our organization, managing front desk operations, supporting staff and students, and handling various administrative tasks. The ideal candidate will be detail-oriented and able to thrive in a fast-paced environment while maintaining a warm and organized atmosphere. Your responsibilities will include overseeing accounts payable and receivable, managing facilities, and providing support to both students and teachers. You will also be responsible for maintaining our donor database and managing our online presence through our website and social media platforms. This role requires a dynamic individual who is committed to fostering a respectful and supportive community, aligned with our mission and values.

Responsibilities

• Process payments, manage invoices, and maintain accurate financial records for accounts payable and receivable.
• Oversee the maintenance and smooth operation of the facility, ensuring a safe and welcoming environment.
• Serve as the primary point of contact for visitors, answer phones, and maintain an organized front desk area.
• Assist with administrative tasks, coordinate communication between students, parents, and staff, and substitute in preschool classrooms as needed.
• Maintain and update the donor database, ensuring accurate records and assisting with donor communications.
• Oversee and update the organization's website and social media platforms, ensuring alignment with our mission and values.

Requirements

• Proven experience in office administration, preferably in a nonprofit or educational setting.
• Strong proficiency in database management, email systems, and front desk operations.
• Excellent communication and interpersonal skills.
• Ability to substitute in a preschool classroom as needed.
• Ability to multitask and prioritize in a fast-paced environment.
• Alignment with our mission and values, with a commitment to fostering a respectful and supportive community.

Benefits

• Competitive salary
• Employee discounts
• Paid time off