Anheuser-Busch - Jersey City, NJ
posted 4 months ago
The Office Administrator oversees the daily operations of the office environment, ensuring that administrative and support services run smoothly. This role is crucial in assisting the Senior Management team with various administrative functions across a wide range of situations. The Office Administrator will be responsible for processing purchase order requisitions for vendor invoice proposals and will interface regularly with field sales to resolve any invoice and payment discrepancies. Additionally, this position involves processing electronic fund transfers to wholesaler partners for both accounts payable and receivable transactions, maintaining payment tracking, and publishing updates to field sales for visibility into vendor and wholesaler payment status. In this role, the Office Administrator will also screen expense reports to ensure compliance with legal auditing procedures and company guidelines. They will work closely with the Corporate Sales Office and third-party vendors to manage the fleet of regional vehicles, acting as a liaison between property management and the regional office regarding building access and work requisitions. Collaboration with the IT department is essential to facilitate technology needs for the regional office. The Office Administrator will maintain inventory for office supplies, kitchen, and breakroom/bar, coordinate lunch orders for regional office meetings, and oversee the distribution of incoming and outgoing mail and packages. Furthermore, they will collaborate with regional office directors to plan engagement events and manage the associated budget.