Office Administrator

$62,000 - $70,000/Yr

Anheuser-Busch - Jersey City, NJ

Full-time

Jersey City, NJ

10,001+ employees

Merchant Wholesalers, Nondurable Goods

About the position

The Office Administrator oversees the daily operations of the office environment, ensuring that administrative and support services run smoothly. This role is crucial in assisting the Senior Management team with various administrative functions across a wide range of situations. The Office Administrator will be responsible for processing purchase order requisitions for vendor invoice proposals and will interface regularly with field sales to resolve any invoice and payment discrepancies. Additionally, this position involves processing electronic fund transfers to wholesaler partners for both accounts payable and receivable transactions, maintaining payment tracking, and publishing updates to field sales for visibility into vendor and wholesaler payment status. In this role, the Office Administrator will also screen expense reports to ensure compliance with legal auditing procedures and company guidelines. They will work closely with the Corporate Sales Office and third-party vendors to manage the fleet of regional vehicles, acting as a liaison between property management and the regional office regarding building access and work requisitions. Collaboration with the IT department is essential to facilitate technology needs for the regional office. The Office Administrator will maintain inventory for office supplies, kitchen, and breakroom/bar, coordinate lunch orders for regional office meetings, and oversee the distribution of incoming and outgoing mail and packages. Furthermore, they will collaborate with regional office directors to plan engagement events and manage the associated budget.

Responsibilities

• Process purchase order requisitions for vendor invoice proposals
• Interface regularly with field sales to resolve invoice and payment discrepancies
• Process electronic fund transfers to wholesaler partners for both accounts payable and receivable transactions
• Maintain payment tracking and publish to field sales for visibility into vendor and wholesaler payment status
• Screen expense reports to ensure compliance with legal auditing procedures and company guidelines
• Work with Corporate Sales Office and third-party vendor to manage the fleet of region vehicles
• Function as the liaison between property management and the region office regarding building access and work requisitions
• Collaborate with IT to facilitate technology needs for the region office
• Maintain inventory for office supplies, kitchen, breakroom/bar
• Coordinate lunch orders for region office meetings
• Oversee the distribution of incoming/outgoing mail and packages
• Collaborate with region office directors to plan engagement events and oversee budget

Requirements

• Bachelor's degree preferred or equivalent work experience
• Ability to work with all levels of employees to positively influence culture
• Strong PC Skills (Microsoft PowerPoint, Word, Excel, Outlook, Access)
• SAP experience preferred
• Strong ability to adapt to changes in a fast-paced environment
• Excellent customer service skills with both internal and external customers
• Detail oriented and excellent communication skills
• Data collection, analysis and reporting experience using spreadsheets and charts
• Ability to manage multiple tasks, telephone inquiries & projects with excellent organizational and follow-up skills
• Self-motivated, high performing, creative individual who acts as an owner

Benefits

• Health benefits including Medical, Dental, Vision, Wellness and Tax-Advantaged Savings and Spending Accounts
• Life Insurance and Disability Income Protection
• Generous Parental Leave and FMLA policies
• 401(k) Retirement Savings options with a company matching contribution
• Chance to work in a fast-paced environment among a company of owners
• Free Beer!