Office Administrator

$41,600 - $48,880/Yr

Draeger's Supermarkets - Menlo Park, CA

Part-time - Entry Level

Menlo Park, CA

Food and Beverage Retailers

About the position

Draeger's Supermarkets in Menlo Park is seeking a part-time, detail-oriented and organized Office Administrator to join our team immediately. The ideal candidate will have experience in office administration and possess strong organizational skills. This position will be the primary liaison to the corporate office when the Store Director is not available. In this role, you will be undertaking all aspects of store administration duties and provide operational support to the Store Director in managing the overall workflow in the sales floor. The Office Administrator possesses strong leadership and people skills and takes the initiative whenever necessary. This is a Non-union position and reports to the Store Director while working closely with Company HR, Payroll, and Accounting departments. Expected hours are between 24 to 30 hours per week.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Assist Store Director with hiring (onboarding paperwork), safety trainings, and completion of paperwork as needed.
• Ensure invoices are approved appropriately and submitted to accounting for payment.
• Prepare and make bank deposits.
• Place change orders.
• Handle incoming phone calls with excellent customer service.
• Resolve discrepancies, prepare the proper reports for the office and complete the deposit.
• Filling out and reporting accident reports and work-related injury incidents within the proper timeframe to the corporate office.
• Ensure store compliance with health and safety regulations.
• Run the proper reports and be able to complete the reconciliation of the registers.
• Work with all department managers to complete their monthly safety checklists, turning them in to the Safety Director, and resolving any issues associated with the checklists by the department.
• Administer shoe orders for staff.
• Assist in entering weekly schedules in Dayforce/Ceridian.
• Assist in reviewing employees timesheet weekly for accuracy and completion.
• Distribute internal and external mails/packages.
• Support the Store Director and Department Managers on other duties as needed.
• Maintain a clean and organized office environment.

Requirements

• Proven experience in office administration
• Exceptional organizational abilities
• Ability to prioritize and meet deadlines
• Excellent communication skills
• Strong team management capabilities
• Proficient in phone etiquette
• Proficiency in general office tasks
• Familiarity with Microsoft Word, Excel and Adobe
• Ability to speak Spanish is a plus.

Benefits

• Employee discount
• Flexible schedule
• Referral program