Office Administrator

Full-time - Entry Level

Houston, TX

About the position

Compressor & Turbine Services is looking for an experienced Office Administrator in the Houston area! This role will be responsible for general office upkeep, managing the phones and onsite visitors, scheduling appointments for staff and assisting the accounting team with basic duties when needed.

Responsibilities

• Answer telephone, screen and direct calls, relay messages
• Unlock / Lock doors in lobby
• Provide information to callers and screen for unwanted calls
• Monitor visitor access and security awareness – Keep check in / out log updated and filed
• Receive and sort mail, faxes, emails and deliveries – stuff / stamp outing mail, prep, pack and ship packages, as requested
• Clean / maintain the reception area, water plants weekly and clean plants up as needed
• Arrange for repairs and maintenance of building and office equipment
• Create Spreadsheets, forms, reports, documents, etc.
• Research & get quotes on various items for company as needed
• Adjust time in T-Sheets for employees & make changes in QBs on time as needed
• Maintain and update various company spreadsheets, including vendor logs, PTO and tardy forms
• Assist with accounts payable and purchase orders as needed

Requirements

• 2+ years of experience as an Office Administrator required
• Proficient with Microsoft Office
• Must have familiarity with Excel and the ability to navigate spreadsheets (sort, filter, etc.)
• Must be customer service oriented and a team player
• Previous experience with accounts payable or purchase orders is a plus