Office Administrator

Full-time - Entry Level

Canby, OR

Professional, Scientific, and Technical Services

About the position

HawkSoft, Inc., a Top 100 Workplace in Oregon for over 10 years in a row, is a leading provider of technology solutions to the insurance sales agent marketplace. We currently have an opportunity for an energetic Software Consultant. This role joins a team of Software Consultants to assist insurance agencies with the project of successfully implementing HawkSoft Software. The ideal candidate will be an enthusiastic team player willing to check ego at the door and find the opportunities in each day's challenge. Top of the line team leadership skills coupled with a passion for customer support and success are paramount in this position at HawkSoft. This is an exceptional opportunity for someone who is forward thinking, understands the power of technology, analytics and reporting, and has a passion to grow with an organization. This is an in-office position.

Responsibilities

• Responsible for day-to-day administrative needs such as word processing, supply requisition, filing and other clerical services.
• Evaluating office production, revising procedures, or devising new forms to improve workflow when necessary, including uniform correspondence and style practices.
• Formulating procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Provide administrative assistance to the management team and various departments as needed.
• Serve as point person and general support for all departments as needed.
• Serve as first point of contact for HawkSoft both on the phone and in person.
• Coordinate offsite and onsite meetings and events, and arrange travel to conventions, conferences, and seminars.
• Assist with tracking participant enrollments for regional HUG Events.
• Maintain and track inventory of office supplies and marketing materials.
• Receive and deliver mail, packages, announce and direct visitors, vendors etc.
• Track, send and receive marketing materials to and from conferences e. assemble, box, and ship materials for conferences.
• Track, send and receive client hard drives for processing.
• Other duties as assigned.
• Maintain general awareness of HawkSoft's information security policy.
• Report on suspected information security incidents.

Requirements

• 3 to 5 years of administrative support experience.
• 2+ years of experience managing a corporate office.
• Proficient in Microsoft Office.
• A high level of integrity and confidentiality.
• Strong attention to detail and able to manage multiple priorities.
• The desire and willingness to learn and grow with the company.
• Ability to communicate professionally.

Nice-to-haves

• Previous experience in a professional office environment.
• Experience with office software programs such as Microsoft Word and Excel.
• Proven ability to switch quickly between tasks and meet deadlines in projects and programs.
• Positive, infectious attitude, with a pleasant and professional demeanor.

Benefits

• 4 Medical, Dental, & Vision insurance plans offered after 30 days.
• 100% paid for Employee.
• 85%-90% paid for dependents based on plan.
• 100% Company paid Life, AD&D, short- and long-term disability.
• Exceptional PTO/Vacation time.
• Yearly performance & compensation reviews.
• Flexible hours allow you to have a great balance of work and life.
• Great tuition reimbursements and encourage our staff to continue to grow in their careers.
• 401K with a company match after 90 days.
• Management team supports work/life balance.