Office Administrator

$33,280 - $35,360/Yr

Berkshire Hathaway Home Services Metro Realty - Wauwatosa, WI

Part-time,Full-time - Entry Level

Wauwatosa, WI

About the position

The Office Administrator at Berkshire Hathaway Home Services Metro Realty plays a crucial role in ensuring the smooth operation of the office. This position involves managing office supplies, providing administrative support to real estate agents, and maintaining a professional environment for both staff and clients. The ideal candidate will be customer-centric, organized, and capable of multitasking in a dynamic work setting.

Responsibilities

• Manage and maintain office supplies and inventory
• Answer and direct phone calls with professionalism and excellent phone etiquette
• Greet visitors and provide assistance as needed
• Coordinate and schedule appointments, meetings, and conferences
• Assist with file management, including organizing and maintaining physical and electronic files
• Handle incoming and outgoing mail, packages, and deliveries
• Provide administrative support to our real estate agents including document management and scheduling
• Oversee the front desk / office area and ensure it is clean and organized
• Assist with managing and updating our social media accounts to promote our real estate services
• Enter listings in the MLS
• Process earnest money by ensuring timely and accurate processing of earnest money transactions
• Scan and upload documents to CFO and real estate agents
• Prepare meeting rooms and ensure they are well equipped for presentations and discussions
• Collaborate with team members to plan and execute events and fundraisers
• Manage relationships with vendors and ensure service quality
• Assist in onboarding new agents by providing training and necessary resources
• Process monthly invoicing and processing of receivables
• Keep the office organized and clean

Requirements

• Previous experience in office administration or related field preferred
• Strong organizational skills with attention to detail
• Excellent communication skills, both written and verbal
• Proficient in using office software, such as Microsoft Office Suite (Word, Excel, PowerPoint)
• Background in accounting
• Knowledge of real estate
• Familiarity with phone systems and other office equipment
• Ability to multitask and prioritize tasks effectively
• Experience in Real Estate is a Plus

Nice-to-haves

• Experience in Real Estate

Benefits

• Competitive compensation based on experience