Hajoca Corporation - Wichita, KS
posted 6 months ago
Hajoca Corporation is one of the country's largest privately-held wholesale distributors of plumbing, heating & cooling, and industrial supplies. Founded in 1858, Hajoca is a company based on the principles of Service, Integrity, Reliability, and on relationships of trust and support with teammates, customers, and suppliers. Throughout its history, Hajoca has played an active role in shaping advances in plumbing. However, we attribute our success to two simple truths; a unique business philosophy and talented people. Hajoca is all about the people, who give us our advantage, and who will guide us successfully into the future. Although Hajoca is a large company, we work in a decentralized environment where each of our locations, called Profit Centers (PCs), is run by the Profit Center Manager as if it were their own small business. A typical Profit Center is the heart of our business and consists of a warehouse, counter, sales office, and (sometimes) a showroom. Our PCs conduct business under unique trade names and offer a customized business approach, honoring what's special about each local marketplace. Hajoca Wichita is looking for an Office Administrator at their Wichita, KS location. Pay for this position is between $14 and $17 per hour at this location. Are you organized and detail-oriented? Are you able to efficiently manage competing priorities? Do you thrive on analyzing and solving problems to help ensure the business runs smoothly? If so, we'd like you to join our team as an Office Administrator. In this role, you will handle all assigned aspects of customer invoicing, cash sale proceeds handling, banking and report reconciliation, and expense vendor invoice submission. You will perform accurate and timely invoicing of all customer shipments daily, inform appropriate teammates of any discrepancies noted on tickets that require review, and generate daily invoice preview reports for management review. You will also obtain, review, submit, and approve expense vendor invoices in an accurate and timely manner, reconciling within the AP approval system or via credit card statements as needed. Additionally, you will assist with identifying and resolving vendor invoice/purchase order discrepancies for invoice reconciliation by the Centralized AP team, reconcile daily cash sale transaction payments and cash funds in the system, prepare the bank deposit, scan and process checks, and prepare and submit required deposit paperwork to the Support Center. Your responsibilities will also include filing invoiced pick tickets, manifests, Hazmat manifests, receiving paperwork, deposit backup, and all reconciled reports daily, maintaining required files including credit card authorization forms and deposited checks in accordance with Company policy, and creating and maintaining customer files in the system including tax exemption information. You will investigate, resolve and respond to all customer, vendor, Credit Manager, and Support Center inquiries in a timely manner, and assist co-workers in servicing customers including answering incoming calls, faxing, filing, and photocopying.