Office Administrator

$52,000 - $56,160/Yr

MAFÈ Resources - Boca Raton, FL

Full-time - Mid Level

Boca Raton, FL

About the position

We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting human resources functions, and overseeing vendor management. This position requires strong communication skills, a proactive approach, and the ability to multitask effectively in a fast-paced environment.

Responsibilities

• Manage daily office operations, ensuring efficiency and organization.
• Oversee vendor management, including negotiating contracts and maintaining relationships.
• Assist with human resources tasks such as onboarding new employees and maintaining personnel records.
• Utilize QuickBooks for financial record keeping and budgeting tasks.
• Plan and coordinate company events, meetings, and other activities.
• Maintain schedule management for team members, ensuring appointments and deadlines are met.
• Provide administrative support to senior management as needed, including clerical duties.
• Develop and implement office policies and procedures to enhance productivity.

Requirements

• Proven experience in an administrative role or similar position.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Familiarity with vendor management processes is preferred.
• Experience in human resources functions is a plus.
• Proficiency in QuickBooks or similar accounting software is desirable.
• Excellent event planning capabilities with attention to detail.
• Strong schedule management skills to coordinate multiple calendars efficiently.
• Ability to manage a team effectively while fostering a positive work environment.
• Excellent written and verbal communication skills.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance