Office Administrator

$45,781 - $48,256/Yr

Rapport International Furniture - Los Angeles, CA

Full-time

Los Angeles, CA

Furniture, Home Furnishings, Electronics, and Appliance Retailers

About the position

The Office Administrator position at Rapport International Furniture is designed for a dedicated and detail-oriented professional who can manage a variety of office support tasks effectively. The ideal candidate will thrive in a fast-paced environment, demonstrating a strong work ethic and the ability to work under pressure. This role requires a high degree of attention to detail and discretion, as well as a proactive approach to finding new and effective methods to enhance office operations and achieve better results. In this position, the Office Administrator will be responsible for organizing the office and assisting associates in optimizing procedures. This includes creating and updating records to ensure the accuracy and validity of information, scheduling and planning meetings and appointments, and monitoring supply levels to handle shortages efficiently. The role also involves resolving office-related malfunctions and responding to various requests or issues that may arise. Collaboration is key in this role, as the Office Administrator will coordinate with other departments to ensure compliance with established policies. Building and maintaining trusting relationships with suppliers, customers, and colleagues is essential. Additionally, the candidate may be required to perform receptionist duties as needed, further emphasizing the importance of strong communication skills and a customer-oriented approach.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties when needed

Requirements

• Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills

Nice-to-haves

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)
• Ability to Commute: Los Angeles, CA 90036 (Preferred)
• Ability to Relocate: Los Angeles, CA 90036: Relocate before starting work (Required)

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance