Innova Solutions USA - Atlanta, GA
posted 2 months ago
Innova Solutions is immediately hiring for an Office Administrator-Facilities Operations Management. This position is a full-time contract role based in Atlanta, GA, with a duration of 6 months and the possibility of extension. As an Office Administrator, you will be responsible for managing the overall facility operations and auxiliary office locations or project office space. This includes strategic planning for business operations and implementing necessary daily processes to ensure organizational effectiveness and efficiency. Your responsibilities will encompass managing office support personnel, acting as an office safety representative, and serving as a liaison for human resources. You will be tasked with deriving and compiling office budgets and reports, purchasing and negotiating office equipment, and managing facilities in coordination with building management. You will also be accountable for maintaining a safe and secure office environment, liaising with property and company security departments to ensure safe working and parking conditions. Additionally, you will administer, review, and enforce the building lease, approve building maintenance activities, and respond to emergencies involving HVAC equipment, fires, and natural disasters. The role requires you to manage the office access security program, evaluate office production and processes, and improve efficiency and cost reductions. You will analyze reports, budgets, and accounts to identify overspending and misallocated charges, reconcile internal expenditures, and participate in providing solutions to minimize costs. Your responsibilities will also include reviewing clerical work products for accuracy and timeliness, managing office equipment service contracts, and overseeing office contracts related to service, replacement, and supplies of office equipment. In addition, you will administer the fleet vehicle program, monitor fleet assignments, and manage the reconciliation of the company fueling program. You will prepare activity reports for management, track budgets, and document results. Your role will involve supporting the hiring and termination process, communicating employee benefits, and coordinating new employee orientation and training programs. You will also oversee complex accounting functions, manage petty cash, and handle monthly financial reporting, including analyzing variances from forecasts to actual expenditures. As a leader, you will be responsible for the recruitment, development, training, and retention of staff, conducting performance evaluations, and providing guidance and instruction to the department. You will collaborate with business development managers and project managers on proposals to secure work for the team and ensure compliance with company and site safety policies while promoting diversity initiatives. Other duties may be assigned as necessary, and you will be expected to comply with all policies and standards.