Office Administrator

$39,936 - $43,784/Yr

Constantly Varied Gear - New Bedford, MA

Full-time - Entry Level

New Bedford, MA

About the position

The Office Administrator will play a vital role in ensuring the smooth operation of the office and supporting the team in achieving their goals. Reporting to the Executive Assistant to the CEO/HR Manager, this position involves a variety of administrative tasks aimed at enhancing office efficiency and fostering a positive company culture. The ideal candidate will be proactive, organized, and possess strong communication skills, contributing to a supportive work environment.

Responsibilities

• Assist with day-to-day operations, including preparing paperwork, making copies, filing, and calendar maintenance.
• Maintain accurate and confidential personnel records.
• Keep inventory of office supplies and order new materials as needed.
• Monitor expenditures, process payments, and ensure alignment with the approved budget.
• Assist with programs to enhance employee engagement and satisfaction, including birthdays and holiday parties.
• Adapt work processes based on feedback and strive for continuous improvement.
• Handle sensitive and confidential information with discretion.

Requirements

• Attention to detail and accuracy in all work performed.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Knowledge of office procedures and software.
• Demonstrated ability to work both independently and as part of a team.
• Excellent verbal and written communication skills.
• Positive energy and a proactive mindset.
• Ability to take direction and work methodically to meet deadlines.

Nice-to-haves

• Strong proficiency in Google Suite (Drive, Calendar, Sheets, etc).
• Previous office and/or administrative experience preferred.
• Familiarity with project management tools such as Monday or BambooHR.