Office Administrator

Garmin International - Boulder, CO

Full-time

Boulder, CO

11-50 employees

Computer and Electronic Product Manufacturing

About the position

We are seeking a full-time Office Administrator in our Boulder, CO location. In this role, you will be responsible for managing the overall office operations for a 40 person engineering environment. This includes enabling organizational governance, scheduling and communicating site-wide activities, supporting ongoing projects and initiatives, and enhancing the collective productivity of all associates. Candidates must be currently living in the Boulder or surrounding areas. As an Office Administrator, you will greet visitors and customers, handle all mail and courier packages, and maintain the master schedule for all site-related activities including meetings, events, vacation, and travel schedules. You will also maintain storage areas, create customs documentation, and manage shipping and other international forms. Additionally, you will offload IS/IT procurement and other support requests, as well as purchasing and maintaining office supplies and engineering materials. Your responsibilities will also include managing the product lending library, assisting with site HR administrative duties such as obtaining necessary interview documentation, onboarding new associates, identifying and coordinating various associate training needs, and ensuring HR record keeping is complete and accurate. You will oversee building maintenance support, which includes contacting local tradespeople as necessary, and generate monthly financial reports and presentations, maintain logs for invoices, assist with other record-keeping requirements, and act as the local liaison to the Corporate Finance, Accounting, and HR departments.

Responsibilities

• Greet visitors and customers, and handle all mail and courier packages
• Maintain master schedule and communication of all site related activities including meetings, events, vacation and travel schedules
• Maintain storage areas, creating customs documentation, shipping, and other international forms
• Offload IS/IT procurement, and other support requests as well as purchasing and maintaining office supplies and engineering materials
• Manage the product lending library
• Assist with site HR administrative duties such as obtaining necessary interview documentation, assisting with onboarding and New Associate activities, identifying and coordinating various associate training needs, and ensuring HR record keeping is complete and accurate
• Oversee building maintenance support which includes contacting local trades people as necessary
• Generate monthly financial reports and presentations, maintain logs for invoices, assist with other record keeping requirements and act as the local liaison to the Corporate Finance, Accounting and HR departments

Requirements

• High School Diploma or GED AND a minimum of 2 years administrative support experience
• Demonstrated proficiency using Microsoft Word, Excel, PowerPoint, Outlook and Teams
• Must be detail-oriented, have superior organization and analytical skills, and have the ability to work proactively and effectively with minimal supervision
• Ability to prioritize and handle multiple tasks in a flexible, fast paced environment
• Demonstrated strong and effective verbal, written, and interpersonal communication skills
• Demonstrated dedication to providing quality customer service internally and externally

Nice-to-haves

• Great interpersonal communication skills
• A self-starter who is resourceful and a good problem solver
• Has the ability to work within budgets, timelines and make good purchasing decisions
• Has the ability to lift up to 25lbs

Benefits

• Eligible for Garmin's benefit program