Office Administrator

$39,520 - $41,600/Yr

Unclassified - Camarillo, CA

Full-time - Entry Level

Camarillo, CA

About the position

We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will be responsible for overseeing the daily administrative operations of our office. This role is crucial in ensuring that the office runs smoothly and efficiently, providing support to both staff and management. The Office Administrator will manage front desk activities, answer and direct phone calls using a multi-line phone system, and create various documents such as invoices, packing slips, and commercial invoices. Additionally, the administrator will be responsible for filing invoices and purchase orders, coordinating shipping pickups with carriers, and maintaining both physical and digital filing systems. The Office Administrator will also handle payments for utilities, check mail, and coordinate vendor relationships while managing the office supplies inventory. Another key responsibility will be overseeing team schedules and assisting with schedule management. The ideal candidate should have experience with Sage, Office, and Excel, as these tools will be essential in performing daily tasks effectively. This position requires a proactive individual with excellent problem-solving skills and a passion for ensuring smooth office operations. If you are someone who thrives in a busy environment and enjoys multitasking, we encourage you to apply for the Office Administrator position. This is a full-time role with expected hours of 40 per week, and the pay ranges from $19.00 to $20.00 per hour.

Responsibilities

• Manage front desk activities
• Answer and direct phone calls using a multi-line phone system
• Create invoice, packing slips and commercial invoice
• File invoices and purchase orders and all documentation
• Coordinate shipping pickups with carriers
• Maintain and organize physical and digital filing systems
• Make payments of all utilities, check mail
• Coordinate vendor relationships and manage office supplies inventory
• Oversee team schedules and assist with schedule management
• Experience with Sage, Office and Excel

Requirements

• Proven experience in office administration
• Proficiency in using office software applications (e.g., Microsoft Office Suite)
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent communication skills, both written and verbal
• Ability to handle multiple responsibilities simultaneously
• Important to come to work every day on time

Benefits

• Health insurance