Office Administrator

Disability Solutions - Springfield, MO

Full-time

Springfield, MO

Administrative and Support Services

About the position

This position will be relocating from Springfield, VA to Chantilly, VA before the end of 2024. ENSCO Inc. is a diverse engineering and technology company that provides engineering, science, and advanced technology solutions that guarantee mission success, safety, and security to governments and private industries worldwide. We are seeking an Office Administrator for our Springfield office to support our National Products, National Capitol Region, and Analysis & Technical Services Program contracts. The Office Administrator plays a crucial role in ensuring that our employees, who are the Subject Matter Experts working on research and development teams, have the necessary resources and support to perform their duties effectively. This includes resolving issues related to facilities, equipment, and resources, as well as ensuring that our guests, including government representatives and contractors, have a positive experience at our facility. Collaboration is key to managing a successful office, and the Office Administrator will need to work closely with Security, Program Managers, and the Administrative Lead for our group in Cocoa Beach, FL. Effective communication is essential, as the Office Administrator will keep Program Managers informed of any situations, problems, or personnel issues that require assistance. Regular feedback on the office environment and morale will also be provided to ensure a positive workplace culture. Accountability is a critical aspect of this role, as the Office Administrator will ensure that assigned tasks are thoroughly completed, personnel have the resources they need, and that priorities are understood and followed. Taking initiative to improve the workplace environment is encouraged, including soliciting input from management and employees for potential improvements. Primary duties and responsibilities include supporting employee onboarding, coordinating meetings, managing travel arrangements, promoting internal communication, managing software licenses, overseeing computer assets, and ensuring proper facility management. The Office Administrator will also be responsible for producing purchase requisitions, completing expense reports, and serving as the point of contact for employee office supplies and needs.

Responsibilities

• Support completion of all onboarding actions for new team members.
• Coordinate, schedule, and facilitate meetings.
• Support travel arrangements and provide expense report support to the Springfield team.
• Promote internal communication and employee morale.
• Manage software licenses, including renewals and maintaining a list of software products.
• Manage computer assets for employees and projects.
• Ensure that all ENSCO and government property is tracked and properly labeled for Springfield property.
• Maintain conference room schedules and ensure they are functioning properly.
• Produce purchase requisitions for items needed in the Springfield office.
• Complete monthly expense reports and AMEX reconciliation.
• Procure services necessary for daily operation of the facility.
• Serve as the employee point of contact for all office supplies and needs.

Requirements

• 2+ years of office-related experience.
• Experience with Microsoft Office suite of tools.
• Ability to research, evaluate, interpret, and apply rules, regulations, and procedures to a variety of situations and recommend timely and economical solutions.
• Ability to communicate clearly, concisely, and with technical accuracy, both orally and in writing.
• Strong written and verbal communication skills.
• Must be able to obtain and maintain a DOD Secret Clearance, for which you must be a U.S. citizen.

Nice-to-haves

• Bachelor's Degree.
• Active Secret or TS/SCI clearance.
• Experience managing SharePoint site.
• Experience with CostPoint and/or SAP Concur.