Trident Security Solutions - Cupertino, CA
posted 3 months ago
Trident Security Solutions is seeking an Office Administrator to provide essential administrative support to the Cupertino leadership team. This role is pivotal in maintaining the organization of the office and managing office supplies. The Office Administrator will be responsible for a variety of clerical and administrative tasks, including scheduling meetings, taking notes, confirming appointments, answering phone calls, responding to emails, and preparing documents. The position requires a professional demeanor as the Office Administrator will screen all visitors and assess their needs while delivering exceptional customer service. In addition to routine administrative duties, the Office Administrator will conduct research, collect and analyze data, and prepare reports and documents. They will also be responsible for recording, transcribing, and distributing minutes from meetings, as well as coordinating meetings and events. The role involves monitoring and responding to incoming communications, managing phone calls, and welcoming visitors to the office. The Office Administrator will also document customer inquiries and concerns, escalating them to the appropriate personnel when necessary. The ideal candidate will embrace Trident's vision, mission, and core values, providing administrative and clerical support while handling confidential information with discretion. The Office Administrator will maintain the organization of the office, including supplies, files, and equipment, and will serve as the coordinator for schedules and training, resolving any scheduling conflicts in a timely manner. This position is essential for ensuring the smooth operation of the office and supporting the leadership team effectively.