Office Administrator

R.S Audley - Bow, NH

Full-time - Entry Level

Bow, NH

Heavy and Civil Engineering Construction

About the position

The Office Administrator at R.S. Audley, Inc. serves as the first point of contact for visitors and callers, playing a crucial role in managing administrative tasks and supporting the office environment. This full-time position requires a detail-oriented individual who can handle multiple responsibilities in a fast-paced setting, ensuring smooth operations and maintaining confidentiality.

Responsibilities

• Match delivery slips to incoming A/P invoices, code and enter approved vendor invoices into accounting software.
• Organize, prepare, and enter weekly payroll.
• Prepare newsletters and checks for distribution to the field.
• Operate a multi-line phone system, answering, screening, announcing, and forwarding incoming calls.
• Greet, welcome, and direct visitors appropriately.
• Provide administrative support, including filing, scheduling meetings, and generating new hire and subcontract packages.
• Communicate with applicants, employees, subcontractors, and customers.
• Update and distribute employee and department directories as needed.
• Sort and distribute daily mail and deliveries, internal correspondence, and prepare/ship packages.
• Handle requests from field employees for project-specific supplies and services.
• Maintain and purchase office supplies inventory.
• Maintain field logs and communications, including Certified Subcontractor Payroll Reports and Daily Reports.
• Perform miscellaneous office tasks including filing, data entry, copying, scanning, and faxing.
• Contribute to the team environment by maintaining flexibility and performing other tasks as assigned.

Requirements

• High school diploma or GED; Associate's or Bachelor's degree preferred.
• 2 years of customer service experience in an office setting.
• 2 years of A/P experience.
• 2 years of Payroll experience.
• Strong mathematical skills required.
• Proficient in all Microsoft Office applications with advanced knowledge of Excel.
• Strong organizational and communication skills.
• Ability to adapt to a quickly changing work environment and multitask.

Nice-to-haves

• Experience with accounting software.
• Detail-oriented with a professional demeanor.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance