Office Administrator

$33,280 - $45,760/Yr

Green Bear Solutions - Dallas, TX

Full-time - Entry Level

Dallas, TX

Specialty Trade Contractors

About the position

Green Bear Solutions is a leading provider of sustainable energy solutions, committed to making a positive impact on the environment and helping businesses transition to renewable energy sources. We are a dynamic and innovative company that values collaboration, excellence, and a passion for creating a greener future. Our team is growing, and we are looking for an experienced Office Administrator to join us in our mission. As an Office Administrator at Green Bear Solutions, you will play a key role in ensuring the smooth and efficient operation of our office. You will be responsible for managing administrative tasks, supporting various departments, and maintaining a welcoming and productive work environment. This is an excellent opportunity for a detail-oriented professional with strong organizational skills to contribute to a purpose-driven company.

Responsibilities

• Oversee day-to-day office operations, including managing office supplies, coordinating maintenance, and ensuring a clean and organized workspace.
• Provide administrative support to various departments, including scheduling meetings, managing calendars, and handling correspondence.
• Greet visitors, answer incoming calls, and manage the front desk, ensuring all guests receive a warm and professional welcome.
• Maintain and organize company documents, files, and records, ensuring they are up-to-date and easily accessible.
• Assist in planning and coordinating company events, meetings, and team-building activities.
• Coordinate travel arrangements for employees, including booking flights, hotels, and transportation.
• Assist with onboarding new employees, maintaining employee records, and supporting HR initiatives as needed.
• Manage petty cash, process expense reports, and assist with basic bookkeeping tasks.
• Liaise with office vendors, service providers, and landlords to ensure smooth operations.

Requirements

• Proven experience as an Office Administrator, Office Manager, or in a similar administrative role.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a friendly and professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with office management procedures and basic accounting principles.
• Ability to work independently and as part of a team, with a proactive and resourceful approach.
• High attention to detail and problem-solving skills.
• Experience in a fast-paced environment is a plus.

Nice-to-haves

• 1 year of experience with Microsoft Office (Preferred)
• 1 year of administrative experience (Preferred)
• Ability to commute to Dallas, TX 75243 (Preferred)
• Ability to relocate to Dallas, TX 75243 before starting work (Preferred)

Benefits

• Competitive salary
• Retirement plan
• Paid time off and holidays
• Opportunities for professional development and growth
• Collaborative and inclusive work environment
• Company-sponsored events and team-building activities