Office Administrator

Gulfside Supply - St. Louis, MO

Full-time

St. Louis, MO

Merchant Wholesalers, Durable Goods

About the position

Gulfeagle Supply is seeking a dedicated and well-organized Office Administrator to join our team in St. Louis, Missouri. This role is essential for ensuring the smooth operation of our branch office and will involve assisting management with various administrative functions. The ideal candidate will possess strong administrative and interpersonal skills, and will be eager to build a career with a reputable company that values the development of its employees. At Gulfeagle, we believe in providing opportunities for growth and career success, making this position a great fit for someone looking to advance their professional journey. As the Office Administrator, you will be responsible for all administrative functions within the branch. This includes maintaining correspondence with the Branch Support center departments as needed, purchasing and managing office supplies within the branch budget, and operating all office machines and equipment. You will also handle the manual checkbook, petty cash, and manage incoming and outgoing mail. A key part of your role will be answering the telephone, transferring calls to the appropriate personnel, and recording messages. Additionally, you will greet customers as they enter the office, directing them appropriately while also being prepared to provide customer service as needed. Your responsibilities will also include performing various filing, data entry, and clerical duties as assigned by branch management. This position requires a proactive individual who can efficiently handle a large number of administrative tasks with minimal supervision. You will need to utilize various computer programs, including Microsoft Word and Excel, and have a solid understanding of office methods, practices, and procedures. The ability to understand and carry out both oral and written directions, exercise independent judgment, and maintain cooperative working relationships with team members and customers is essential for success in this role.

Responsibilities

• Responsible for all administrative functions within the branch, including correspondence with Branch Support center departments when applicable.
• Purchases and maintains all branch office supplies and materials as needed, at a cost level within the Branch budget.
• Operates and maintains all office machines and equipment.
• Responsible for manual checkbook, petty cash, and managing incoming and outgoing mail.
• Answers telephone, transfers calls to appropriate person, records messages, etc.
• Politely greets customers entering the office and directs them appropriately, while being prepared to provide customer service as needed.
• Performs various other filing, data entry, and clerical duties as appointed by branch management.

Requirements

• High School diploma or equivalent.
• A minimum of two (2) years' experience in general office practices.
• Professional communication skills (verbal and written).
• Ability to efficiently handle a large number of administrative duties.
• Ability to work with minimal supervision.
• Ability to utilize various computer programs including Word, Excel, etc.
• Knowledge of office methods, practices, and procedures.
• Ability to understand and carry out oral and written directions.
• Ability to exercise independent judgment in making decisions.
• Ability to maintain cooperative working relationships as part of a team effort with employees and customers.

Nice-to-haves

• Knowledge of roofing/building products is a plus.

Benefits

• 401(K) Retirement Plan including Employer Match
• PTO & Paid Holidays
• Health Insurance - Medical, Dental & Vision
• Life, AD&D, Short & Long-Term Disability
• Health & Wellness Programs
• Flexible Spending Accounts
• Health Savings Accounts
• Employee Discount Programs
• and more!