Office Administrator

$33,280 - $43,680/Yr

Unclassified - Oakland Park, FL

Full-time - Entry Level

Oakland Park, FL

About the position

We are seeking a highly organized and proactive Office Administrator to join our team at Mr Motors Broward. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our dealership's administrative functions. This position is essential for maintaining the efficiency of our office and providing excellent service to our customers. You will be responsible for a variety of tasks that support the daily operations of the dealership, including managing records, coordinating with vendors, and assisting with customer communications. In this role, you will update and maintain records in our CRM system (Dealer Center), which includes managing vehicle inventory, customer documents, and contracts. You will also handle office operations such as answering phones, scheduling appointments, and processing invoices, receipts, and bills to ensure accuracy and timely payment. Your ability to coordinate vehicle transport and assist with inventory management will be key to the success of our operations. Additionally, you will communicate with customers regarding tags, paperwork, and payment reminders, ensuring they receive the best service possible. The Office Administrator will also support the Purchasing and OVE Manager with inventory-related tasks and updates, coordinate service appointments and repairs with the service department, and assist with other administrative tasks and special projects as needed. This position requires a detail-oriented individual who can multitask and prioritize effectively in a fast-paced environment.

Responsibilities

• Update and maintain records in our CRM system (Dealer Center) including vehicle inventory, customer documents, and contracts.
• Manage office operations, including answering phones, scheduling appointments, and coordinating with vendors.
• Process invoices, receipts, and bills, ensuring accuracy and timely payment.
• Coordinate vehicle transport, including arranging deliveries and updating transportation costs.
• Assist with inventory management, including conducting physical inventory checks and tagging vehicle keys.
• Communicate with customers regarding tags, paperwork, and payment reminders.
• Support the Purchasing and OVE Manager with inventory-related tasks and updates.
• Coordinate service appointments and repairs with the service department.
• Assist with other administrative tasks and special projects as needed.

Requirements

• Previous experience in an administrative role, preferably in a dealership or automotive environment.
• Proficiency with CRM systems (experience with Dealer Center is a plus), Microsoft Office Suite, and basic office equipment.
• Experience with QuickBooks preferred.
• Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• High school diploma or equivalent required; additional education or training in office administration is a plus.

Benefits

• Competitive hourly pay
• Supportive work environment
• Opportunities for growth and success