Office Administrator

Orum Therapeutics - Lexington, MA

Full-time - Entry Level

Lexington, MA

Professional, Scientific, and Technical Services

About the position

Orum Therapeutics is seeking an energetic team player to join the organization on-site as their office administrator. This role is crucial for handling a variety of administrative tasks and special projects as needed, ensuring the office runs smoothly. The office administrator will be the initial point of contact for all visitors, vendors, and deliveries, making it essential to have strong communication skills and a positive attitude. This position offers an opportunity to join a thriving company in the life sciences sector and grow professionally within a supportive environment. The office administrator will oversee front desk responsibilities, answer and direct the main phone for the company, and coordinate scheduling as needed. They will be responsible for sending mail/packages and sorting/distributing mail to employees. Additionally, the role includes the upkeep and maintenance of the kitchen and common room areas, which involves ordering food and supplies, assisting with the setup and breakdown of lunch orders, and general organization of these spaces. Collaboration with the IT department is also a key aspect of this role, as the office administrator will manage and support office IT requirements, including troubleshooting conference room AV systems and setting up desktop equipment for new employees. Inventory management of all AV equipment is necessary to ensure availability and operational readiness, along with handling AV vendor management, overseeing maintenance and repairs. The office administrator will also maintain and update IT training materials to reflect the latest AV technology changes within the organization, enhancing overall productivity and self-sufficiency in the office environment. Catering orders for events or lunches will also be handled, along with assisting with additional office projects as needed. The role may involve managing small miscellaneous financial tasks in collaboration with the Finance team and providing support to the Leadership Team as necessary.

Responsibilities

• Oversee front desk responsibilities and act as the initial point of contact for all visitors, vendors, and deliveries.
• Answer and direct the main phone for the company.
• Coordinate scheduling as needed.
• Responsible for sending mail/packages and sorting/distributing mail to employees.
• Upkeep and maintenance of the kitchen and common room areas, including ordering food and supplies, assisting with setup and breakdown of lunch orders, and general organization.
• Collaborate with IT to manage and support office IT requirements, including troubleshooting conference room AV systems and setup of desktop equipment for new employees.
• Inventory management of all AV equipment to ensure availability and operational readiness, and handle AV vendor management, overseeing maintenance and repairs.
• Maintain and update IT training materials to reflect the latest AV technology changes within the organization.
• Handle catering orders for events or lunches.
• Assist with additional office projects as needed.
• Manage small miscellaneous financial tasks in collaboration with Finance.
• Support the Leadership Team as necessary.

Requirements

• At least one year of receptionist/administrative assistant/office manager experience, ideally in a fast-paced dynamic professional environment.
• Demonstrate flexibility and professional maturity to readily understand priorities and anticipate needs.
• Must have a positive 'can do' attitude and be a team player while also being able to work well independently.
• Must be proficient in Microsoft Office, Smartsheet, and Slack.
• Must have strong written and verbal communication skills.
• Strong attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks.
• Ability to handle confidential information with discretion.
• Experience with scheduling and calendar management.
• Experience working with Finance is a plus.
• Associate's degree required.

Nice-to-haves

• Experience working in a life sciences environment.
• Familiarity with AV equipment and troubleshooting.