Hed Agency - San Francisco, CA
posted 3 months ago
The Office Administrator plays a crucial role in enhancing the office culture and facilitating various office activities and operations while providing production support as requested. This position serves as the first point of contact for all guests, ensuring a high level of service and professionalism. The Office Administrator will handle a variety of tasks that may differ from office to office, including addressing employee inquiries regarding office supplies and general needs, answering phones, screening calls, and forwarding messages. It is essential that phone calls are managed effectively, with a commitment to returning calls within 24 hours to enhance the caller's experience. In addition to these responsibilities, the Office Administrator may support different corporate functions, such as assisting Corporate Legal Counsel with maintaining state registrations and handling confidential document requests. The role also involves making travel arrangements for staff, assisting HR with onboarding new employees, and coordinating office moves and relocations. The Office Administrator will attend meetings as requested, oversee meeting setups, and support various office events that promote community and culture within the workplace. The position requires the Office Administrator to manage day-to-day operations, including maintaining the cleanliness and appearance of the office, ordering supplies, and coordinating mail and shipping needs. They will serve as the primary contact for building management regarding maintenance and emergency issues, ensuring that office equipment is operational and serviced as required. The role also includes planning and providing lunch and learns that offer continuing education credits, further enhancing the professional development opportunities within the office.