Office Administrator

$20,800 - $20,800/Yr

Anywhere Real Estate - Meridian, ID

Full-time

Meridian, ID

5,001-10,000 employees

Real Estate

About the position

The Office Administrator at Anywhere Real Estate is responsible for a variety of administrative tasks that support the smooth operation of the office. This role includes general reception duties, such as answering telephones and greeting customers and visitors. The Office Administrator will assist the on-site Team Leader with necessary administrative activities, which encompass managing vendor relationships, maintaining records, organizing the office, and overseeing general office operations. The position requires a proactive approach to ensure that the office environment is welcoming and efficient. Key responsibilities include answering incoming telephone calls, determining the purpose of callers, providing customer assistance when necessary, and forwarding calls to the appropriate personnel or department. The Office Administrator will also be responsible for maintaining the office's appearance, ensuring cleanliness in closing rooms after transactions, and managing the inventory of office supplies. This includes ordering and receiving supplies, organizing the supply area, and coordinating maintenance and repairs of office equipment. In addition to these tasks, the Office Administrator will code and review all office-related bills for accuracy, contact vendors regarding discrepancies, prepare daily deposits, and ensure their delivery to the bank. Other duties may involve typing correspondence, performing light data entry, and facilitating incoming and outgoing mail. The role requires troubleshooting and assisting with day-to-day office issues, ensuring that all operations run smoothly and efficiently.

Responsibilities

• Answer incoming telephone calls and determine the purpose of callers, providing customer assistance if necessary and forwarding calls to appropriate personnel or department.
• Maintain office appearance, including cleanliness of closing rooms after each transaction.
• Maintain, order, and receive all office supplies, ensuring organization and neatness of the supply area and inventory.
• Coordinate maintenance and repairs of all office equipment.
• Code and review all office-related bills for accuracy and contact vendors with discrepancies.
• Prepare daily deposits and ensure delivery to the bank.
• Perform typing of correspondence and light data entry as needed.
• Facilitate incoming and outgoing mail.
• Troubleshoot and assist with office day-to-day issues.

Requirements

• Three to five years of experience in an office environment.
• Pleasant phone voice.
• Excellent computer proficiency, including Word, Excel, Outlook, and Internet.
• Ability to work independently as well as in a team environment.
• Strong written, oral communication, and proofreading skills.
• Ability to manage multiple tasks simultaneously.
• Strong organizational skills.
• Proficient at word processing, email, and data entry.
• Self-motivated, detail-oriented, and able to complete projects independently.