Office Administrator

$49,920 - $52,000/Yr

Bee Talent Solutions - Bellevue, WA

Full-time - Entry Level

Bellevue, WA

About the position

The Office Administrator will serve as the first point of contact for employees, visitors, and vendors, creating a welcoming environment and managing various administrative tasks to ensure smooth office operations. This role involves communication with employees about office updates, managing visitor logs, and maintaining site security and safety integrity in collaboration with the Workplace Site Manager.

Responsibilities

• Serve as the first point of contact for employees, visitors, and vendors.
• Create a welcoming environment for all employees, visitors, and vendors.
• Greet, direct, and sign-in office visitors.
• Develop strong relationships with office employees and leadership.
• Proactively communicate with employees about office updates.
• Manage building visitor log for internal and external visitors.
• Manage incoming/outgoing mail and packages.
• Work closely with the Workplace Site Manager and the Physical Security, Health, and Safety team to maintain site security and safety integrity.
• Report security and safety issues, assist with safety and security inspections, and assist with evacuation and safety training.
• Manage the inventory, issuing, and tracking of temporary access badges.
• Create access badges for new employees and maintain an accurate access badge log.
• Perform periodic badge audits for the office.
• Work with building property management to maintain an accurate list of employees who have building access.
• Play a vital role in office safety, including emergency office drills.
• Assist with inventory and ordering of office supplies.
• Support employees in a variety of ways to keep them productive and happy in the office.
• Manage all mailroom incoming and outgoing procedures.
• Direct employees to necessary internal resources and tools.
• Assist Site Manager with event set-ups and conference room bookings.
• Prepare conference rooms for in-person and web-based meetings.
• Provide support on Workplace projects, when bandwidth is available.
• Support on-site vendors with access and assistance while on-site.
• Maintain appearance/organization of the lobby and office.
• Research projects as needed.

Requirements

• Working knowledge of Mac OSX.
• Strong attention to detail is required.
• Ability to multi-task and pivot quickly in a fast-paced environment.
• Strong organizational and time management skills.
• Must have a high level of professionalism with a strong customer focus.
• Proficiency with G Suite.
• Strong social skills and a positive attitude.
• Outstanding organizational and problem-solving skills.

Nice-to-haves

• Experience in hospitality, customer service, or employee experience preferred.

Benefits

• Competitive hourly pay of $24 - $25.
• Opportunity to work in a dynamic office environment.