Waterstone Mortgage Corporation - Saint Paul, MN
posted 2 months ago
Waterstone Mortgage is seeking a highly organized and experienced Administrative Assistant to join our team in Woodbury, Minnesota. This role is essential for supporting the Branch Manager and ensuring the smooth operation of the office. The ideal candidate will be proactive, detail-oriented, and passionate about providing exceptional administrative support. Responsibilities include managing business-related tasks such as creating and submitting reports, coordinating appointments, and overseeing office functions. The successful candidate will also handle internal and external correspondence, ensuring that all communications are timely and professional. Additionally, this position requires a flair for event planning and coordination, as the branch is involved in various marketing efforts and networking meetings. The Administrative Assistant will play a crucial role in maintaining a productive work environment. This includes overseeing incoming calls, routing them efficiently to the appropriate team members, and ensuring a welcoming experience for visitors to the office. The candidate will collaborate closely with the Branch Manager to align on calls and schedules, confirming realtor appointments weekly and following up as necessary. The role also involves initiating outreach to past clients to solicit online reviews and executing a monthly post-close checklist, which includes sending thank you cards and updating relevant systems. This position is in-office, requiring attendance Monday through Friday, and is not open to remote work.