Office Administrator

$37,440 - $39,520/Yr

Westside Personnel Services - Manchester, MO

Full-time - Entry Level

Manchester, MO

Administrative and Support Services

About the position

The Office Administrator position in Manchester, MO, offers a full-time opportunity with a pay range of $18 to $19 per hour. This role is situated in a very small office environment, where the working hours are from 8 AM to 5 PM, Monday through Friday. The ideal candidate will have a strong background in accounting and office management, as the position requires managing various administrative tasks and ensuring the smooth operation of the office. In this role, the Office Administrator will be responsible for managing and maintaining office schedules, which includes organizing appointments, meetings, and events. The candidate will also handle essential administrative tasks such as filing, data entry, and record keeping. A significant part of the job involves assisting with bookkeeping tasks using QuickBooks software, which necessitates a solid understanding of accounting principles. Effective communication with clients, vendors, and staff members is crucial, as the Office Administrator will serve as a point of contact for various inquiries. Additionally, the Office Administrator will oversee office operations to ensure an efficient workflow, maintain an inventory of office supplies, and place orders as needed. The position requires a proactive approach to problem-solving and the ability to adapt to the dynamic needs of a small office environment. Candidates should be prepared to take on other duties as necessary to meet the organization's needs, as outlined in the job description.

Responsibilities

• Manage and maintain office schedules, including appointments, meetings, and events
• Handle administrative tasks, such as filing, data entry, and record keeping
• Assist with bookkeeping tasks using QuickBooks software
• Communicate effectively with clients, vendors, and staff members
• Oversee office operations and ensure efficient workflow
• Maintain office supplies inventory and place orders as needed

Requirements

• Proven experience in office management or administrative roles
• Proficiency in using QuickBooks for bookkeeping tasks
• Strong organizational and time management skills
• Excellent communication skills, both written and verbal
• Ability to multitask and prioritize tasks effectively
• Knowledge of medical office management is a plus
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Attention to detail and accuracy in completing tasks

Nice-to-haves

• Knowledge of medical office management

Benefits

• Health insurance
• Paid time off