Office Administrator

Advantage Solutions - San Antonio, TX

Full-time

San Antonio, TX

Professional, Scientific, and Technical Services

About the position

The Office Administrator will support the Office Manager and the team by ensuring smooth day-to-day office operations. This role involves working closely with associates at all levels, senior office management, and external clients and vendors. The Office Administrator will serve as the main point of contact for the office, managing communications and administrative tasks to facilitate a professional environment.

Responsibilities

• Provides administrative support to the Office Manager and local Daymon team by preparing and editing communications, making travel arrangements, coordinating meetings, disseminating information to staff and clients, and assisting in creating presentations.
• Provides office coverage by assisting in administrative duties such as replenishing supplies, mailroom, and phone coverage.
• Maintains a friendly and professional environment by greeting and assisting visiting colleagues, vendors, clients, and customers.
• Assists with developing presentations by assimilating and compiling specific and necessary data.
• Organizes group meetings by participating in scheduling dates, notifying participants, preparing agendas, and arranging refreshments.
• Compiles information by reviewing and disseminating incoming mail.
• Maintains customer confidence and protects operations by keeping proprietary information confidential.
• Coordinates and submits expense reports for self and others on the team.
• Establishes relationships with building management to maintain office needs.
• Executes regular business needs (e.g., reviewing retailer sites and tracking coupons).

Requirements

• Bachelor's degree preferred.
• 4 - 6 years of experience in office administration supporting a large team and maintaining a large office space.
• Experience coordinating executives within Outlook and the suite of MS Office programs (Outlook, PowerPoint, and Excel predominantly).
• Intermediate knowledge of Outlook.
• Intermediate knowledge of MS Word.
• Advanced knowledge of MS PowerPoint.
• Basic knowledge of copy machines.
• Basic knowledge of online ordering for supplies.
• Intermediate knowledge of MS Excel.