Office Administrator

$93,600 - $124,800/Yr

Talentburst - Atlanta, MO

Full-time - Mid Level

Atlanta, MO

Administrative and Support Services

About the position

The Office Administrator is a pivotal role responsible for overseeing the overall operations of the facility and auxiliary office locations, ensuring that business operations are strategically planned and effectively implemented. This position requires a comprehensive understanding of organizational processes to enhance efficiency and effectiveness. The Office Administrator will manage office support personnel and act as a liaison for human resources, ensuring that all office functions align with the company's goals and standards. In this role, the Office Administrator will be accountable for facilities management, working closely with building management to maintain a safe and secure office environment. This includes managing office access security programs, responding to emergencies, and ensuring compliance with safety policies. The administrator will also be responsible for reviewing and enforcing building leases, approving maintenance activities, and managing office equipment service contracts. The position involves evaluating office production processes to identify areas for improvement, analyzing budgets and reports to control spending, and reconciling internal expenditures. The Office Administrator will oversee inventory management of office supplies and equipment, negotiate procurement contracts, and ensure that all purchases align with budgetary constraints. Additionally, the Office Administrator will handle various human resources functions, including employee orientation, benefits communication, and training program coordination. This role requires a high level of discretion and confidentiality, as well as the ability to manage complex accounting functions and prepare detailed reports for management. The administrator will also play a key role in recruitment, staff development, and performance evaluations, providing leadership and guidance to the department while ensuring adherence to quality assurance and compliance standards.

Responsibilities

• Manage overall facility operations and auxiliary office locations.
• Function as an office safety representative and human resources liaison.
• Derive and compile office budgets and reports.
• Purchase and negotiate office equipment and manage facilities.
• Maintain safe and secure office space in coordination with building management.
• Administer and enforce the building lease and approve maintenance activities.
• Respond to emergencies involving HVAC equipment, fires, and natural disasters.
• Manage office access security program including badging and keys.
• Evaluate office production processes and implement improvements for efficiency and cost reduction.
• Analyze reports, budgets, and accounts to identify overspending and misallocated charges.
• Review clerical work products for accuracy and timeliness, providing performance feedback.
• Manage office equipment service contracts and contract administration.
• Maintain office supply inventory and manage the purchase of office furniture and supplies.
• Administer fleet vehicle program and monitor fleet assignments and documentation.
• Prepare activity reports for management, tracking budgets and compiling data.
• Support hiring and termination processes, maintaining confidentiality of information.
• Coordinate and administer new employee orientation and training programs.
• Oversee complex accounting functions including invoices, billing, and accounts payable checks.
• Manage weekly chargeability and sales projection reporting functions.
• Conduct performance evaluations for department staff and provide leadership and guidance.
• Collaborate with business development managers and project managers on proposals.
• Ensure compliance with company and site safety policies and diversity initiatives.

Requirements

• Bachelor's Degree in business, accounting, or a related field with 14 years of related experience, or an Associate Degree with 16 years of related experience.
• Ability to maintain the highest level of discretion and confidentiality.
• Demonstrated ability to work independently with accuracy and reliability.
• Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint.
• Excellent organizational skills and attention to detail.
• Strong communication skills and ability to handle multiple tasks effectively.
• Ability to communicate professionally with all levels within and outside the organization.