Office Administrator

$41,600 - $45,760/Yr

Ced Greentech - Imperial, PA

Full-time - Entry Level

Imperial, PA

Building Material and Garden Equipment and Supplies Dealers

About the position

Join our team as an Office Administrator where you will be at the heart of our office operations, ensuring smooth functioning and efficient management of administrative tasks. As the Office Administrator, you will be responsible for overseeing various office functions, supporting staff members, and maintaining a productive work environment. Your role will involve a blend of administrative duties, vendor management, calendar coordination, and office organization. This position is crucial for the daily operations of the office, and you will play a key role in facilitating communication and workflow among different departments. In this role, you will manage day-to-day office operations, including front desk activities, file organization, and vendor interactions. You will coordinate schedules and appointments, ensuring efficient use of time and resources. Additionally, you will assist in training development for new employees and provide support in human resources tasks. Overseeing medical office management tasks to ensure compliance with regulations and smooth patient flow will also be part of your responsibilities. You will handle phone systems effectively, directing calls and messages appropriately within the office, and maintain office supplies inventory, placing orders when necessary to support daily operations. Collaboration with various departments will be essential to facilitate seamless communication and workflow. You will utilize calendar management tools to schedule meetings, appointments, and events efficiently. This role presents an exciting opportunity for an experienced Office Administrator to contribute to our team's success by ensuring operational efficiency and supporting a collaborative work environment. If you are detail-oriented, proactive, and thrive in a dynamic office setting, we welcome your application for this rewarding position.

Responsibilities

• Manage day-to-day office operations, including front desk activities, file organization, and vendor interactions.
• Coordinate schedules and appointments, ensuring efficient use of time and resources.
• Assist in training development for new employees and provide support in human resources tasks.
• Oversee medical office management tasks to ensure compliance with regulations and smooth patient flow.
• Handle phone systems effectively, directing calls and messages appropriately within the office.
• Maintain office supplies inventory and place orders when necessary to support daily operations.
• Collaborate with various departments to facilitate seamless communication and workflow.
• Utilize calendar management tools to schedule meetings, appointments, and events efficiently.

Requirements

• Proven experience in office administration or a related field with a strong understanding of office procedures.
• Familiarity with medical office management practices is a plus.
• Proficiency in calendar management software and Microsoft Office Suite.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong communication skills for interacting with staff members, vendors, and clients professionally.
• Experience in vendor management and negotiating contracts is advantageous.

Nice-to-haves

• Experience with medical office management practices.
• 1 year of experience with Microsoft Office (Preferred).
• 1 year of administrative experience (Preferred).

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance