Office Administrator

$41,600 - $49,920/Yr

Caliber Collision - Irvine, CA

Full-time - Entry Level

Irvine, CA

Repair and Maintenance

About the position

Caliber Collision is seeking an Office Administrator to join our team in Irvine, CA. This role is essential in ensuring that our front office operates smoothly and efficiently. The Office Administrator will be responsible for a variety of tasks that support the front office teammates, including providing them with the necessary tools, training, and information to perform their jobs effectively. This position also involves managing payroll and HR-related administration, ensuring accurate recordkeeping for all center associates, and maintaining Accounts Receivables and Accounts Payable accounts in accordance with company standards. Additionally, the Office Administrator will handle cash management procedures and play a key role in delivering a world-class customer experience by ensuring that the center consistently applies all Caliber Standard Operating Procedures through ongoing training and monitoring. In this role, you will be expected to work closely with various departments to facilitate communication and ensure that all administrative tasks are completed in a timely manner. You will also be responsible for fostering a positive work environment and contributing to the overall success of the center. The ideal candidate will have a strong background in customer service and administrative support, with a focus on maintaining high standards of accuracy and efficiency in all tasks. This position offers a unique opportunity to grow within the company, as we prioritize promoting from within and providing our employees with the tools they need to succeed in their careers.

Responsibilities

• Assist front office teammates with necessary tools, training, and information.
• Provide accurate and timely payroll and HR-related administration and recordkeeping for all center associates.
• Maintain Accounts Receivables and Accounts Payable accounts to company standards.
• Ensure compliance with cash handling procedures.
• Deliver a world-class customer experience by applying Caliber Standard Operating Procedures consistently through training and monitoring.

Requirements

• 2+ years of experience within a customer-facing environment.
• 1+ years of experience with Accounts Payable, Accounts Receivable, and Payroll (Preferred).
• Must have a valid driver's license and be eligible for coverage under the company insurance policy.
• Must be able to pass all pre-employment screenings including background and MVR checks.
• Effective verbal and written communication skills.
• Ability to navigate multiple software systems, including Microsoft Office Suite.
• Ability to work through competing priorities and adapt easily to a fast-paced environment.
• Ability to provide personable, friendly customer service to internal and external customers.

Benefits

• Immediately eligible for medical, dental, and vision insurance.
• Paid weekly and eligible for overtime.
• Paid vacation and holidays, accruing from day one.
• Career growth opportunities with a focus on promoting from within.
• Hands-on experience within a production shop.