Office Administrator

Freeaxez - Delran, NJ

Part-time

Delran, NJ

Specialty Trade Contractors

About the position

The Office Administrator will be responsible for supporting all departments with day-to-day operations. You will primarily support our team of project managers to provide excellent service to our clients. The Office Administrator should be a high energy individual with excellent organizational skills and the ability to multi-task. This role is crucial in ensuring that the office runs smoothly and efficiently, allowing other team members to focus on their core responsibilities. The ideal candidate will have a proactive approach to problem-solving and a strong commitment to maintaining an organized and productive work environment. In addition to supporting project managers, the Office Administrator will handle various administrative tasks that are essential for the smooth operation of the office. This includes reception duties such as answering phones, greeting visitors, and managing outgoing mail. The role also involves operating and maintaining office equipment, managing office supplies, and coordinating vendor services. The Office Administrator will play a key role in scheduling and coordinating off-site product presentations and travel arrangements as needed. Overall, this position requires a detail-oriented individual who can manage multiple tasks effectively while providing exceptional support to the team.

Responsibilities

• Reception duties including answering the phones, greeting on-site visitors, prepare and ship out-going mail, etc.
• Operate and maintain office equipment (copy machine, phone system).
• Maintaining office supplies and ordering as needed.
• Manage office calendar.
• Coordination of off-site product presentations and travel as needed.
• Vendor coordination for IT Service and Cleaning company.
• Maintain the kitchenette and coffee machine.
• General administrative assistance for Project Management and Operations teams.

Requirements

• 5+ years of administration in a professional office environment
• 2+ years of experience with Salesforce
• College degree preferred
• Strong attention to detail
• Excellent communication skills - verbal and written
• Experience in sales and marketing support is a plus

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance