Office Administrator

Russian School Of Mathematics - Edison, NJ

Part-time - Entry Level

Edison, NJ

Educational Services

About the position

The Russian School of Mathematics (RSM) is seeking a part-time Office Administrator for its Edison, NJ location. RSM has been recognized for its unique approach to developing critical thinking in mathematics since its inception in 1997. The school has gained notable recognition, being featured by NPR and the Atlantic magazine, and is ranked among the best schools globally by the Johns Hopkins Center for Talented Youth. RSM is dedicated to helping students of all levels build a solid foundation in math while enhancing their critical-thinking and problem-solving skills. Over the years, RSM students have consistently achieved outstanding scores on standardized tests and excelled in national and international math competitions. However, the benefits of the program extend beyond just high test scores; RSM aims to instill confidence in students and deepen their understanding of mathematics. The Office Administrator will play a crucial role in maintaining the smooth operation of the school’s administrative functions. The position requires providing exceptional customer service, managing front desk responsibilities, and offering administrative support to the office and the School Principal. The school operates on weekdays from 3:30 pm to 8:30 pm and on weekends from 9:00 am to 6:00 pm, making this a part-time role that may require flexibility, especially on weekends. The Office Administrator will be responsible for a variety of tasks, including responding to client inquiries, scheduling meetings, maintaining records, and assisting with special projects as needed. This role is ideal for someone who is highly organized, motivated, and capable of multitasking in a dynamic environment.

Responsibilities

• Provide exceptional customer service via phone and in person to current and prospective clients.
• Create a welcoming environment for parents and students through adherence to customer service standards.
• Respond to client inquiries and provide information on school operations.
• Schedule meetings, maintain records, and update the database.
• Assist in scheduling and coordination of RSM events, parent meetings, awards ceremonies, etc.
• Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office.
• Help with special projects as assigned and needed.

Requirements

• Highly organized and motivated with the ability to multi-task and prioritize in a dynamic, fast-paced environment.
• Good written and verbal communication skills.
• Professional phone presentation and quick learning skills.
• Strong skills in MS Word and Excel.
• Minimum Associate's degree or 1-2 years of office experience.