Office Administrator

Latentview Analytics - San Jose, CA

Full-time - Entry Level

San Jose, CA

Professional, Scientific, and Technical Services

About the position

LatentView Analytics is seeking a Contract Office Administrator to join our team in San Jose, CA. This role is essential for ensuring the smooth operation of our office environment and supporting our employees in their daily activities. The ideal candidate will have between 1 to 4 years of experience in office administration and will be responsible for a variety of tasks that contribute to the overall efficiency of the office. This is an onsite position, and the selected candidate will play a key role in managing office supplies, maintaining contact lists, and providing general support to visitors. In this position, you will assist in the onboarding process for new hires, addressing any queries employees may have regarding office management issues such as stationery, hardware, and travel arrangements. You will also liaise with facility management vendors to ensure that the office environment is well-maintained and conducive to productivity. Additionally, you will be responsible for planning in-house or off-site activities, including parties, celebrations, and conferences, which are vital for fostering a positive workplace culture. Your role will also involve coordinating office maintenance and repair activities, partnering with HR to update and maintain office policies, and organizing office operations and procedures. You will work closely with the IT department to ensure that all office equipment, particularly laptops, are functioning properly. This position requires strong time management and communication skills, as well as the ability to multitask effectively in a dynamic environment.

Responsibilities

• Manage office supplies stock and place orders as necessary.
• Maintain contact lists and vendor information.
• Provide general support to visitors.
• Assist in the onboarding process for new hires.
• Address employees' queries regarding office management issues (e.g., stationery, hardware, and travel arrangements).
• Liaise with facility management vendors.
• Plan in-house or off-site activities, like parties, celebrations, and conferences.
• Coordinate office maintenance and repair activities.
• Partner with HR to update and maintain office policies as necessary.
• Organize office operations and procedures.
• Coordinate with the IT department on all office equipment, especially laptops.

Requirements

• 1 to 4 years of experience in office administration.
• Strong time management skills.
• Excellent written and oral communication skills.
• Must own a car and possess a valid driver's license.
• Ability to multitask effectively.