Office Administrator

$39,520 - $45,760/Yr

Jobs For Humanity - Boston, MA

Full-time - Entry Level

Boston, MA

Administrative and Support Services

About the position

Join our Alumni Engagement team as an Administrative and Operations Assistant. This contract role offers a hybrid work schedule, with three days per week on-site in Boston. You'll play a vital role in supporting the administrative and operational functions necessary to maintain seamless alumni engagement and center operations. In this position, you will be responsible for a variety of tasks that ensure the smooth running of the Alumni Center and support for alumni events. Your contributions will be essential in fostering a welcoming environment for alumni and ensuring that all operational needs are met efficiently. As part of your administrative support duties, you will order and organize event materials, process and manage expense reports, and capture and distribute meeting notes. You will also prepare materials and assist with meeting logistics, including setup and cleanup. Running queries and reports within the database will be part of your responsibilities, as well as supporting post-event follow-up and engagement analysis. Additionally, you will maintain and manage email lists for meetings, ensuring effective communication with alumni and stakeholders. On the operational side, you will provide front-desk reception services, ensuring that the Alumni Center is clean and organized. You will manage the Alumni Authors Collection library, coordinate alumni reservations, and handle technology needs for events. Maintaining inventory levels and ordering supplies as needed will also be part of your role. You will handle Facilities Service Requests and manage mail/package distribution, as well as organize alumni swag and promotional giveaways. Your role is crucial in creating a positive experience for alumni and supporting the overall mission of YUPRO Placement.

Responsibilities

• Order and organize event materials.
• Process and manage expense reports.
• Capture and distribute meeting notes.
• Prepare materials and assist with meeting logistics, including setup and cleanup.
• Run queries and reports within the database.
• Support post-event follow-up and engagement analysis.
• Maintain and manage email lists for meetings.
• Provide front-desk reception services.
• Ensure the cleanliness and organization of the Alumni Center.
• Manage the Alumni Authors Collection library.
• Coordinate alumni reservations and handle technology needs.
• Maintain inventory levels and order supplies as needed.
• Handle Facilities Service Requests and manage mail/package distribution.
• Organize alumni swag and promotional giveaways.

Requirements

• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in using databases and running queries.
• Ability to manage multiple tasks and prioritize effectively.
• Experience in administrative support roles.

Nice-to-haves

• Experience in event planning or coordination.
• Familiarity with alumni engagement strategies.
• Knowledge of facilities management.

Benefits

• Flexible scheduling options available.