Office Administrator

$43,077 - $45,074/Yr

Lutz Hoenig CPAs - Englewood, CO

Full-time - Mid Level

Englewood, CO

About the position

We are seeking an Office Administrator to join our dynamic CPA firm in Englewood, CO. The ideal candidate will excel at welcoming clients and creating an excellent first impression, with outstanding communication and organizational skills. This role is essential in supporting the firm's operations and ensuring a smooth administrative process, contributing to our mission of helping businesses achieve financial success.

Responsibilities

• Answer phones and manage incoming calls.
• Greet clients upon arrival and provide a welcoming environment.
• Use practice management software to maintain records and schedules.
• Manage appointments and calls for staff and Owner.
• Assist with mailing and distribute incoming mail.
• Schedule client appointments.
• Screen potential new clients.
• Oversee client storage organization and maintenance.
• Manage and distribute tax-related documents.
• Save and organize statements for the outsourcing firm.
• Assist with managing client billing rates and related tasks.
• Support owner with follow-tasks and overall organization of the firm.
• Take mail to the post office.

Requirements

• 3+ years experience in a similar role, ideally in a professional services business with experience managing the administrative needs of an office with 10-20 professionals.
• Excellent organizational skills and a proactive mindset.
• Proficiency in Microsoft Office and Google Suite.
• High degree of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Ability to problem solve and multi-task.
• Friendly personality, both in person and on the telephone.
• Professional image and demeanor.

Benefits

• Paid holidays
• Health insurance
• 401(k)
• Paid time off