Office Administrator

$52,000 - $62,400/Yr

Metromed - Rochester, NY

Full-time

Rochester, NY

Administrative and Support Services

About the position

We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will be responsible for overseeing office operations and providing administrative support to ensure the smooth running of our office. This role is crucial in maintaining an efficient work environment and supporting the overall productivity of the team. The Office Administrator will manage various tasks, including scheduling appointments, handling phone calls, and assisting with financial transactions. The successful candidate will be proactive, possess strong organizational skills, and be able to communicate effectively with team members, clients, and vendors. In this position, you will efficiently manage calendars, schedule appointments, and coordinate meetings. You will be responsible for answering and directing phone calls with professionalism and excellent phone etiquette. Additionally, you will assist with Accounts Receivable and Accounts Payable, customer invoicing, and creating customer quotes for sales professionals. Processing orders, shipping and receiving, and performing general office duties such as clerical tasks, filing, and organizing documents will also be part of your responsibilities. As an Office Administrator, you will supervise and support office staff to ensure efficient operation. Proficiency in QuickBooks is essential for handling financial transactions and reporting. You will maintain office supplies inventory and place orders when necessary, ensuring that the office runs smoothly and efficiently. Join our team as an Office Administrator and contribute to the efficient functioning of our office. We offer a collaborative work environment, opportunities for growth, and competitive compensation.

Responsibilities

• Efficiently manage calendars, schedule appointments, and coordinate meetings
• Answer and direct phone calls with professionalism and excellent phone etiquette
• Assist with Accounts Receivable and Accounts Payable
• Handle customer invoicing
• Create customer quotes for sales professionals
• Process orders and manage shipping and receiving
• Perform general office duties including clerical tasks, filing, and organizing documents
• Supervise and support office staff to ensure efficient operation
• Proficiently use QuickBooks to handle financial transactions and reporting
• Communicate effectively with team members, clients, and vendors
• Maintain office supplies inventory and place orders when necessary

Requirements

• Proven experience in office administration or a related role
• Strong organizational skills with the ability to prioritize tasks
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Proficiency in QuickBooks
• Excellent communication skills, both written and verbal
• Ability to work independently as well as part of a team
• Knowledge of basic accounting principles is a plus

Benefits

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off