Office Administrator

$39,520 - $41,600/Yr

Metasys Technologies - Davenport, IA

Full-time - Entry Level

Davenport, IA

Professional, Scientific, and Technical Services

About the position

The Office Administrator at Metasys Technologies is responsible for managing the landowner payment process, ensuring accuracy in payments, and providing administrative support to departmental staff. This role involves working closely with the right of way department to resolve discrepancies, processing invoices, and supporting business unit administrative assistants. The position requires effective communication and organizational skills to handle multiple tasks efficiently.

Responsibilities

• Manage the landowner payment process, including analyzing payment accuracy and mailing payments to landowners.
• Work with the right of way department to resolve landowner payment discrepancies and maintain the easement tracking database.
• Research information requests for purchasing functions, including originating contract purchasing agreements and checking procurement requirements.
• Create requisitions, process invoices and receipts in Oracle, and respond to accounts payable inquiries.
• Prepare requests for check and wire transfers and request rate sheets from vendors as necessary.
• Resolve invoice discrepancies with vendors and provide support to business unit administrative assistants.
• Provide administrative support to departmental staff, including responding to phone inquiries and handling correspondence.
• Perform additional responsibilities as requested or assigned.

Requirements

• 2 years' experience processing invoices and/or other administrative work.
• Effective communication skills, including listening, oral, and writing skills.
• Demonstrated proficiency in personal computer skills and Microsoft Office software products.
• Effective interpersonal skills and a customer-service focus.
• Effective analytical and problem-solving skills.
• Ability to prioritize and handle multiple tasks and projects concurrently.