Office Administrator

Full-time - Entry Level

Ventura, CA

Heavy and Civil Engineering Construction

About the position

This position is responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.

Responsibilities

• Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.
• Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
• Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.
• Assist field operations with informational inquiries to ensure productive work environment.
• Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.
• Perform large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
• Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite's policies and procedures, including all Sarbanes-Oxley requirements.
• Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy.
• Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment.
• Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.).

Requirements

• High School diploma or equivalent required.
• 1-3 years administrative/office experience.
• 1 year accounting experience preferred.
• Ability to understand company operations, organizational procedures, and personnel.
• Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel.
• Must demonstrate ethical and professional business practices.
• Must have effective verbal and written communications skills.
• Ability to work independently.
• Ability to work well under pressure.
• Ability to problem-solve.
• Ability to handle multiple tasks and respond with a sense of urgency as required.
• Detail-oriented and excellent organizational skills.
• JD Edwards World/One World.
• 10 key by touch.
• JWS Material Billings System (preferred).

Benefits

• Paid holidays
• Sick leave
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Flexible spending plans
• Special programs for musculoskeletal health
• Mental wellness programs
• 100% of the premium paid by Granite for eligible employees and dependents for the most popular PPO medical plan
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately