Office Administrator

$39,520 - $49,920/Yr

Trinity - New Holland, PA

Part-time - Entry Level

New Holland, PA

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Office Administrator at Trinity Lutheran Church is responsible for providing secretarial and administrative support to the Pastor, church staff, and various committees. This part-time role involves managing daily office functions, maintaining organized records, and ensuring effective communication within the church community.

Responsibilities

• Organize and manage everyday business administration functions for Trinity Lutheran Church.
• Answer telephone and handle inquiries.
• Assist congregation members and visitors to the church office.
• Distribute and manage mail, including composing and typing routine correspondence.
• Maintain an organized office filing system.
• Produce worship bulletins, newsletters, and special bulletins as needed.
• Prepare reports for Congregation Council meetings as requested.
• Order office supplies and reconcile invoices for the Bookkeeper.
• Maintain office equipment and supervise distribution of church keys.
• Keep the Church Directory and online calendar of events up to date.
• Maintain Parish Register and assist with communication via written correspondence and phone messages.
• Maintain and update Giving Statements and manage income deposits.

Requirements

• Three years' experience as an Office Administrator preferred, but not required.
• Proficient in Microsoft Office (Word, PowerPoint, Excel) and Church Windows or willingness to learn.
• Basic bookkeeping skills and ability to transcribe dictation.
• Good telephone manner and understanding of grammar.
• Ability to organize the office for effective performance and maintain confidentiality.

Nice-to-haves

• Experience with Church Windows software.
• Experience in administrative roles for at least two years.

Benefits

• Paid holidays
• Paid time off
• Continuing education support including seminar fees and professional dues.