Office Administrator

$54,080 - $64,480/Yr

California Properties - Ventura, CA

Full-time - Entry Level

Ventura, CA

Real Estate

About the position

The Office Administrator plays a crucial role in providing administrative support to the branch manager and sales associates in a real estate office. This position is responsible for overseeing daily office operations, recruiting and training staff, enforcing company policies, and delivering excellent customer service. The Office Administrator acts as a liaison between staff and management, ensuring smooth communication and efficient workflow within the office.

Responsibilities

• Direct and coordinate administrative activities in support of the real estate office.
• Oversee day-to-day sales office operations, including payment of bills, answering phones, record keeping, invoicing, and filing.
• Assist the sales/branch manager in tracking expenses and greeting clients.
• Process and verify all transactions and enter them into the system.
• Distribute work to the office staff and handle correspondence and appointment setting.
• Support sales associates with processing license applications and ensuring timely completion of paperwork.
• Conduct orientation for new sales associates and assist with training.
• Coordinate special events and prepare collateral materials such as flyers and brochures.
• Provide telecommunication support and manage phone number changes.

Requirements

• Bachelor's degree in business administration or related field, or equivalent work experience.
• Three to five years of related experience with demonstrated leadership and supervisory skills.
• Knowledge of the real estate business is strongly preferred.
• Strong computer skills, proficient in Microsoft Office products (Word, Excel, Outlook).
• Excellent oral and written communication skills.
• Effective interpersonal skills and leadership abilities.
• Strong customer-service focus and effective analytical, problem-solving, and decision-making skills.

Nice-to-haves

• Real estate license preferred.
• Knowledge of banking and finance is a plus.

Benefits

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance