Office Administrator

Vega Americas - Cincinnati, OH

Full-time - Entry Level

Cincinnati, OH

Computer and Electronic Product Manufacturing

About the position

The Office Administrator at VEGA Americas plays a vital role in providing administrative support to the operations team. This position is essential for ensuring efficient communication and coordination among internal and external stakeholders, contributing to the overall success of the company's operations.

Responsibilities

• Coordinate activities throughout the company to ensure efficiency and compliance with company policy.
• Manage agendas, travel plans, and appointments as necessary.
• Support bookkeeping and budgeting procedures for the company.
• Assist in communication with the purchasing department.
• Create and update databases and records for financial information, personnel, and other data.
• Track and replace office supplies to avoid interruptions in front office procedures.
• Submit reports and prepare proposals and presentations as needed.
• Assist colleagues whenever there is an opportunity to do so.
• Communicate effectively with team members, supervisors, and other departments to coordinate material flow and address inventory-related issues.
• Adhere to all safety regulations and guidelines to maintain a safe and clean work environment.
• Perform general administrative tasks including filing, answering phone calls, and organizing break areas.
• Coordinate the fulfillment of new demo kits and manage logistics for timely shipment.
• Reconcile demo kit returns and perform audits as requested.

Requirements

• High school diploma or equivalent.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint, SharePoint).
• Ability to work independently and as part of a team.
• Ability to follow proper safety protocols and written instructions.
• Ability to handle multiple tasks simultaneously.
• Previous warehouse experience is a plus.

Benefits

• Paid parental leave
• Health savings account
• Paid holidays
• Dental insurance
• Tuition reimbursement