Unclassified - San Diego, CA
posted 2 months ago
Dependency Legal Services San Diego (DLSSD) is seeking an Operations Administrator to provide overall executive and agency support to the DLSSD Managing Director. This role is crucial as it represents the face and voice of DLSSD, ensuring that management and client information requirements are met with urgency and professionalism. The Operations Administrator will assist management by handling routine administrative details, tasks, and assignments, while also communicating effectively with clients to ensure they receive the assistance they need. The position requires a highly motivated self-starter with a positive attitude, capable of making decisions in line with DLSSD policies and procedures. The essential functions of the role include maintaining confidentiality and security of all internal information, managing multiple incoming calls from clients and staff, and coordinating calendar meetings for the Managing Director. The Operations Administrator will also be responsible for preparing and organizing documentation, maintaining daily attendance, providing clerical support to attorneys, and ensuring the office environment is clean and welcoming. Additionally, the role involves inventory control of office supplies, liaising with building management, and managing the distribution of office keys and ID badges to new hires. The ideal candidate will possess strong organizational skills, a customer service mindset, and the ability to prioritize tasks effectively. They will be expected to model a strong work ethic, foster collaboration, and provide leadership in problem-solving situations. The position requires a minimum of three years of experience in an office, administrative, legal, or business setting, along with proficiency in Microsoft Office applications and a typing speed of at least 40 words per minute.