Office Administrator

$39,520 - $45,760/Yr

Hr Nation - Fontana, CA

Part-time - Entry Level

Fontana, CA

About the position

We are seeking a detail-oriented and organized Office Administrator to join our team in Fontana, CA. The ideal candidate will be responsible for overseeing daily office operations, managing administrative tasks, and supporting various departments within the organization. This role is crucial for ensuring that the office runs smoothly and efficiently, contributing to the overall productivity of the team. The Office Administrator will be involved in a variety of tasks that require strong organizational skills and the ability to handle multiple responsibilities simultaneously. In this position, you will provide administrative support to ensure efficient operation of the office. This includes managing office supplies inventory, coordinating and scheduling meetings, appointments, and events, and assisting in the preparation of regularly scheduled reports. You will also develop and maintain a filing system, update and maintain office policies and procedures, and handle sensitive information in a confidential manner. Excellent communication skills are essential, as you will be answering and directing phone calls with professionalism and courtesy. Additionally, the Office Administrator will assist in training development for new employees and support human resources functions as needed. Event planning and coordination will also be part of your responsibilities, making this a dynamic role that requires adaptability and a proactive approach to problem-solving. This position offers opportunities for growth within the organization, making it ideal for motivated individuals with a passion for administrative work.

Responsibilities

• Provide administrative support to ensure efficient operation of the office
• Manage office supplies inventory and place orders as necessary
• Coordinate and schedule meetings, appointments, and events
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Handle sensitive information in a confidential manner
• Answer and direct phone calls with professionalism and courtesy
• Assist in training development for new employees
• Support human resources functions as needed
• Assist with event planning and coordination

Requirements

• Proven experience as an office administrator, office assistant, or relevant role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent phone etiquette and communication skills
• Strong organizational and time management skills
• Knowledge of QuickBooks or similar accounting software is a plus
• Experience in calendar management and schedule coordination
• Ability to multitask and prioritize tasks effectively
• Previous experience in an administrative role or as a clerk is preferred
• Ability to work independently with minimal supervision

Nice-to-haves

• Experience in calendar management and schedule coordination
• Knowledge of QuickBooks or similar accounting software is a plus
• Previous experience in an administrative role or as a clerk is preferred

Benefits

• Opportunities for growth within the organization