Airswift - Tulsa, OK
posted 2 months ago
We are looking for an experienced and motivated individual to fill the position of Office Coordinator within our Tax Department group based in Tulsa, OK. This role is essential in providing administrative support to the Tax Team, ensuring that all operations run smoothly and efficiently. The Office Coordinator will be responsible for a variety of tasks that include arranging travel, preparing itineraries, and filing expense reports. Additionally, the coordinator will administer the company record retention program and ensure adherence to company policies. This position requires a proactive individual who can manage multiple tasks and priorities effectively. The Office Coordinator will also be responsible for greeting visitors, answering telephones, and managing mail and deliveries. Organizing logistics for internal and external meetings, luncheons, and dinners is a key part of the role, including setting up and cleaning up after these events. The coordinator will act as a liaison to building management and other outside vendors, ensuring that all interactions are professional and efficient. Furthermore, the role includes reviewing and processing invoices for payment by accounts payable, overseeing office security measures, and maintaining the library, supplies, and filing system. This position is ideal for someone who thrives in a dynamic environment and is capable of handling confidential information with discretion. The Office Coordinator will need to demonstrate exceptional communication skills and the ability to work independently while managing ever-changing priorities. Special projects may also be assigned, requiring a flexible and adaptable approach to work.