Office Administrator

About the position

Coyote Logistics has been acquired by RXO, a leading provider of asset-light transportation solutions. RXO offers tech-enabled truck brokerage services along with complementary solutions such as managed transportation, freight forwarding, and last mile delivery. The company combines massive capacity and cutting-edge technology to efficiently move freight through supply chains across North America. We are looking for an enthusiastic and organized Office Administrator to join our team. As the first point of contact for RXO, you'll play a vital role in ensuring a smooth and positive experience for everyone who walks through our doors. You'll wear many hats, handling a variety of administrative tasks while keeping the office running efficiently. The position is scheduled for 24 hours a week, Tuesday to Thursday, with the potential for full-time conversion.

Responsibilities

• Greet all guests at the front desk.
• Maintain the conference room calendars, set up meeting spaces, and ensure the front lobby is clean and organized.
• Be the main point of contact for office maintenance, food and beverage vendors, and event planning.
• Sort and deliver incoming and outgoing mail.
• Order and organize office supplies, food, and beverages for the office.
• Account for and process merchandise/facilities invoices in our PO System.
• Manage tasks including parking passes, visitor badges, and business card requests.
• Screen incoming calls with a high degree of professionalism, differentiate business calls from solicitations, and respond and route phone requests accordingly.
• Organize employee events and keep employees informed about office events, visitors, and news.
• Schedule local vendors to come into the office daily/weekly/monthly to support community engagement.
• Manage sports team request process (registering teams, ordering uniforms).
• Fulfill ad hoc requests.

Requirements

• Friendly, outgoing personality with a positive and enthusiastic attitude.
• Strong organizational skills and a keen eye for detail.
• Excellent communication (written and verbal) and interpersonal skills.
• Professional phone etiquette.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Ability to prioritize tasks, multi-task effectively, and adapt to changing priorities.
• Ability to work independently and take initiative.

Nice-to-haves

• 5 years of administrative or general office experience preferred.
• Prior event planning experience preferred.

Benefits

• Do Well, Be Well Retirement 401(k) featuring employer match.
• Industry-leading mental and physical health resources.
• Complimentary membership to Peloton.
• Access to LinkedIn Learning for continuous skill enhancement.
• 14 employee-led Employee Resource Groups.
• Paid time off benefits.